Financial Management

Crystal Codes, LLC is a medical billing company whose first and primary objective is to maximize our physician’s income in a totally compliant environment.


Carrier participation, whether with commercial or government sponsored plans, can present an array of burdens on physicians and its practices which detract from patient care, in time and very possibly reimbursements. As part of Crystal Codes full service environment, your credentialing requirements are identified, implemented and maintained through our practice database which also interfaces seamlessly with applications such as CAQH and Aperture.

Charge Posting

Crystal Codes staff of certified coders, reviews data received from the office and works with the physician to maximize compliant billing of services performed. We verify entered demographic information and provide accurate and timely submission of claims. Clean claims are the ultimate objective, and when our staff works closely with yours, that goal is achieved.

Electronic Submission

Crystal Codes is HIPAA compliant in all aspects of their business. Electronic claims are submitted daily through the EMDEON clearing house. When available, Crystal Codes will also provide for electronic funds transfer directly to the physician’s operating account. CRYSTAL CODES also electronically submits patient invoices on a daily basis to the person responsible for outstanding balances.

Payment Processing

CRYSTAL CODES payment processing staff reviews each payment on a line by line basis. We feel that once a charge is established and submitted to a carrier, there is an expectation that each CPT code or line item on the claim should be paid. If that is not the case, we would set out to appeal that denial. Each payment is also checked for accuracy based on the physician’s contracts with their respective carriers.

AR Follow Up

CRYSTAL CODES has a team of professionals that not only respond to your patients’ calls and concerns; but also will call out and request those payments due to you. As in all departments, these people have been trained to understand the appropriateness of the coding and the expectations of the payment.

Financial Reporting

CRYSTAL CODES provides a complete set of financial reporting documents each month. The report package includes the basics of charges and payments, as well as the detailed AR Aging Report. In many cases, more sophisticated reports are required which include charges analyzed by procedure code, linked to payments by insurance carrier and patient, computed on a date of service basis. Clearly customized reports are available and readily provided.

Medical billing

Medical billing is the process of submitting and following up on claims with health insurance companies in order to receive payment for services rendered by a healthcare provider. The same process is used for most insurance companies, whether they are private companies or government sponsored programs.


Bookkeeping Services

CRYSTAL CODES Bookkeeping Services are focused at helping our customers with the management, accounting and tax preparation needs thereby reducing their finance and accounts operating costs. CRYSTAL CODES’s personalized and professional online bookkeeping services cover the entire scope of bookkeeping and customers have the flexibility to choose what they require. We function just as customers’ virtual back-office for all their bookkeeping and accounting work right from set-up, support, maintenance and consultancy with accounting. By outsourcing bookkeeping services to CRYSTAL CODES, you can benefit from the cost advantages of customized finance and accounting services.

CRYSTAL CODES has proficiency across all the major accounting software used in the industry for bookkeeping services, such as QuickBooks. It has a dedicated team of well-trained accountants and professionals who can quickly adapt to customers’ specified software and processes, and at the same time ensure quick turnaround time and quality standards.

Bookkeeping Services from CRYSTAL CODES

CRYSTAL CODES’s bookkeeping services include:

  • General ledger maintenance
  • Assets / equipment ledger maintenance
  • Expenses ledger maintenance
  • Accounts receivable services
  • Preparing accounts receivable reports
  • Accounts payable services
  • Preparing accounts payable reports
  • Preparing ageing reports & summaries
  • Bank account reconciliation services
  • Credit card reconciliation services
  • Preparing financial statements
  • Trial balance services
  • Preparing income statements (Profit & Loss)
  • Balance sheet services
  • Invoicing Processing Services
  • Preparing sales reports
  • Preparing purchase reports
  • Cash flow statement
  • Entry of transactions
  • Manual Journal Entry Services
  • Inventory services
  • Accounting setup services

Outsource your online bookkeeping services to CRYSTAL CODES and give your business a competitive edge.